These are some of our current job postings. If you are interested in any of the positions below, please contact us by phone, in person, or email your resume to: resume@executivesolutions.ca.
Receptionist/Administrative Assistant
Our client downtown, a Bankruptcy office, is looking for a receptionist/ administrative assistant who is mature, and out-going.
Responsibilities include Greeting clients, handling phone calls and mail, arranging outgoing couriers, Scheduling and confirming appointments, data entry of new clients, preparing initial bankcruptcy documents and physical file preparation, monitoring office and stationary supplies, and administrative office duties as required.
Candidate must be pleasant on the phone, have good written and verbal communication skills, ability to work as part of a team, good knowledge of MS Word, Excel and Outlook, good computer skills and able to handle multiple phone calls.
Please forward your resume in Word Format to resume@executivesolutions.ca
Career Receptionist
A Career Receptionist is needed to work for our oil and gas client on a temp to perm basis.
Responsibilities include front desk reception, database, couriers, arranging meetings, general office/boardroom organization and other duties as requested.
We are searching for someone who is able to work in a busy environment coupled with a good work ethic. You must be a very well presented professional with an exceptional phone manner and excellent communication and people skills.
If you are available immediately, we want to see your resume! Please forward your resume and salary expectations in Word format to resume@executivesolutions.ca
Data Validation
Data Validation
Our client, an established oil and gas company located downtown, requires someone who can validate data across 4 or more data sets that will be imported into Excel worksheets. The data requires checking for accuracy, consistency, and that dates are contunuous for employee history.
Using Excel, validate data across different data sources to ensure data:
- matches the source data set
- Spelling and abbreviations is consistent with the source data & within all data sets
- Dates match and there are no gaps
- Salaries, start dates, end dates and other information is correct
Excel Formulas will require:
- Comparing 2+ cells for consistency in spelling, length
- Using conditional formatting to highlight errors, changes, & differences
- Creating lists of unique fields for specific columns
- Functions to correct spelling, capitalization, abbreviations, and other errors
- Simplify data entry across multiple data sets
2+ years of experience in data validation, management, or database experience
Must have Advanced Skills in Excel!!
If you are interested and qualified for this position, please forward your resume in Word Format to resume@executivesolutions.ca
Claims Technician II
Our Client, an Insurance Company in the South, is seeking a full-time Claims Technician II.
The candidate would be responsible for handling new telephone or fax claims, setting up files within 2 hours ensuring the proper policy information is attached, distributing claims and entering them on C-Trac, Processing PMS, HUON, and SPLG transactions, Correcting all IBC tracking and RSP errors, Quick Claim payments, complete subro and salvage registers and draft transmittals, office filing duties, training to Claims Tech I, and excellent customer service to other staff, clients and brokers.
The position requirements include:
* Enrollment in CIP program
* University Degree or College Diploma
* Minimum 2 to 5 years admn experience with insurance background
* Excellent interpersonal skills
* Strong organizational and time management skills
* Exemplary written and oral communication skills
* Computer skills in Windows NT, Word, Excel and outlook
If you are interested and available, please forward you resume in Word Format to resume@executive solutions.ca
Junior Document Contol
Our client, an engineering company located in the SE, is seeking a Junior Document Controller person responsible for providing project team support while following established procedures.
The successful candidate will possess the following skill set:
• Excellent organizational skills
• Detail Oriented
• Ability to multi-task
• Meet deadlines and handle high workloads
• Ability to work independently and within a team
• Computer literate
2 years previous experience in a similar role and previous experience with Ontrack would be an asset. Our client offers a stimulating team environment along with a competitive compensation and benefit program.
If this opportunity sounds like the step you are looking for to kick start your career, please forward your resume in Word format to resume@executivesolutions.ca
Records Management Lead
Provide leadership and direction in the development and implementation of a records and information management system, including policies and procedures for the maintenance, protection and preservation of the organization’s information assets. Develop and implement retention schedules for electronic and hard copy records to ensure records retention meets regulatory and operational requirements. Develop and implement conversion plans amalgamating multiple legacy systems to a single corporate electronic system across multiple offices. Working within the records management team to process records and library requests.
The incumbent will possess post-secondary diploma in Library Information Technology, Records Management, Information Management, or related field. 8 or more years in a similar role, excellent organizational skills and strong attention to detail, coupled with superb interpersonal skills, and the ability to work independently are musts to succeed in this role. Previous experience in the Oil and Gas/Environmental Industry and being a member of ARMA would be considered assets.
If you are a personable, mature, and well organized professional – we would love to hear from you. Please forward your resume and salary expectations in Word format to resume@executivesolutions.ca
Senior Administrator - Accounting and Finance
Our client, an established oil and gas company located downtown, is in need of a senior Finance & Accounting Administrative Assistant.
Reporting to the Manager of Finance, you will be responsible for the following:
• Maintain documentation of SOX controls and preparing presentations and flowcharts to support SOX and Treasury activities
• Invoice Coding
• Coordinate, record, and publish meeting minutes
• Manage records and maintain project documents
• Manage weekly/monthly cheque distribution
• Maintain vendor master records in Qbyte
• Powervision administration
• Filing month end reports
• All other duties as requested
The ideal candidate will have a minimum of 8 years previous experience in a similar role coupled with superior knowledge in Excel, PowerPoint, and Word.
If you are a mature, polished, self-sufficient multi-tasker, who enjoys being the go-to girl for an entire department, this is the position for you. This is a permanent position with a salary in the 45k range.
Please forward your resume in Word format to resume@executivesolutions.ca
General Manager
This position is for a GM for a hotel in Canmore.
The hotel manager oversees the daily fiscal workings of the hotel. A good hotel manager must be comfortable working with numbers, managing various spreadsheets and budgets for different departments, and making important fiscal decisions. The GM also acts as a liaison between the hotel guests and the hotel staff. The manager may be called to resolve disputes and ensures that hotel and guest financial obligations are met.
To succeed in this role, the GM must possess excellent communication skills, both verbal and written. The manager is essentially the "face" of the hotel, and must represent the hotel in a knowledgeable and eloquent manner. Attention to detail, exceptional follow-up and superb organizational and time management skills are musts!
Please forward your resume in Word format, along with salary expectations, to resume@executivesolutions.ca
Office Manager
Our client, an industrial manufacturing plant in the SE, is looking for an entrepreneurial office manager to help their growing business immediately. As the manager, you will be responsible for overseeing the divisions of administration, A/P, A/R, payroll, and purchasing.
Hardworking, organized, and a self-starter are just a few of the characteristics that are MUSTS for this position. You must also be able to take initiative and work with little supervision, have superb communication skills, and be “on the ball” sharp! A need to succeed and advance in the company is also a must for this busy, multifaceted role.
General office and HR administrative duties, accounting, customer service, purchasing, and inventory are just some examples of the job description. You name it; you’re going to be doing it! This job has variety and then some.
A minimum of 10 years office experience and a senior level knowledge in MS Office and Simply Accounting are musts.
If you thrive in a busy, and sometimes stressful, situation, excel at multitasking and time management, and love a challenge, then this is the position for you! Please forward your resume and salary expectations to resume@executivesolutions.ca
*Please note that because of the location of this position, a car is required.
Receptionist
A Receptionist is required to work for a software company located in downtown, and they must be available immediately.
You must be able to handle a variety of tasks and be able to work well under tight deadlines. You will be responsible for mail, couriers, coordinating meetings, and all other miscellaneous projects when required. Previous office admin experience is necessary for this position along with a pleasant phone manner and excellent customer service.
If you are interested in this temporary to permanent position, please forward your resume and salary expectations in Word format to resume@executivesolutions.ca
EA - Oil and Gas
As the EA, your primary role will be providing administrative and office support for the President/CEO and Executive team. In addition, there will be some Personal Assistant support for the President.
Responsibilities for this position are numerous and varied. You must be able to prepare and anticipate complex travel needs for the President and prepare itineraries and Visas. Experience with expense reports, credit card reconciliation, and cheque requisitions are musts! Coordinate appointments, meetings, and functions and prepare agendas, presentations, and meeting minutes. Conference and video calls are numerous in this office, so you must be able to arrange and schedule those appropriately. General clerical duties such as mail, emails, couriers, telephone support, etc.
To succeed in this role you must thrive in a fast paced environment and be able to roll with the punches. Superb Microsoft Office (Word, Excel, PowerPoint) skills coupled with excellent multitasking and organizational skills are a must to be able to handle the work load. Exceptional communication skills, both written and verbal, are musts along with the ability to deal with confidential information.
7+ years of previous EA experience is necessary. A degree or diploma in administration, psychology, or human resources would be considered an asset along with previous experience in the oil and gas industry.
If you are a mature, efficient, and polished EA and this sounds like the opportunity for you, please forward your resume and references in Word format to resume@executivesolutions.ca
Senior Recruiter
Do you have a solid background (7+years) in Administration, Sales and Customer Service and have had the opportunity to screen resumes and hire quality employees for your company or clients? If you really enjoyed the recruiting aspect of your job as well as developing new business this could be the position you have been looking for.
This is a multi-faceted role where you will be responsible for general office operations, in addition to resume screening, testing, interviewing, reference checking and some payroll. The ideal candidate will have experience working in a fast-paced office environment where you have worn many hats and you are comfortable with ever-changing priorities!
You will possess excellent attention to detail and a true love for dealing with people. In addition, you are not afraid to roll up your sleeves and pitch in wherever necessary.
Your hard work will be rewarded with a competitive base salary and excellent unconventional incentives. In addition, we offer a fun, supportive working environment where laughter is key!
If this sounds like you, please e-mail us your resume in confidence along with your salary expectations to resume@executivesolutions.ca
Sales/ Account Manager
Sales/ Account Manager
Our client, a full-service Rewards, Recognition & Promotional Items company located in the south is looking for an experienced Sales /Account Manager to join their successful organization.
Known for the best base salary/ commission compensation in the industry
Car allowance/cell phone
Benefits
The successful candidate will:
~ Be competitive - goal & profit orientated
~ Build key strategic relationships
~ Have customer focused sales strategies
~ Be savvy with contract negotiations
~ Have 5-7 years of experience in sales management
~ Have extensive experience in all aspects of Supplier Relationship Management
~ Have strong understanding of customer and market dynamics and requirements
~ Have proven leadership and ability to drive sales teams
~ Excellent customer service and follow up
High energy and strong attention to detail
Your Duties Will Include:
· Develop a business plan and sales strategy for the market that ensures attainment of company sales goals and profitability.
· Prepare action plans by individuals as well as by team for effective search of sales leads and prospects.
· Initiate and coordinate development of action plans to penetrate new markets.
· Assist in the development and implementation of marketing plans as needed.
· Provide timely, accurate, competitive pricing on all completed prospect applications submitted for pricing and approval, while striving to maintain maximum profit margin.
· Maintain accurate records of all pricing, sales, and activity reports
· Control expenses to meet budget guidelines.
If you are interested in this awesome opportunity, please email your resume in word format to resume@executivesolutions.ca
Intermediate/Senior Architectural Coordinator
Our client, a residential design firm, is looking for an energetic and reliable individual to fill this full time position in the South.
The successful candidate will possess strong interpersonal and communication skills and will be a graduate of a post secondary Architectural Technology or Interior Design Program from a recognized institution with a minimum of 3 years related experience.
Our client is offering a competitive salary, incentive package, and benefits. Please send your resume and salary expectations to resume@executivesolutions.ca
BUSINESS DEVELOPMENT MANAGER
We are an established, successful, Calgary based Staffing firm specializing in temporary and permanent placements in all areas and levels of Administration and Accounting. We are seeking a strong Business Development Manager who is familiar with Corporate Calgary who is professional, energetic, a true people person with a fun, outgoing personality. Building on our current successes, we are looking to add a sales professional to the team to help us grow our business. As the Account Manager, you will be responsible for creating and developing a strong portfolio of new clients.
The ideal background would include the ability to cold call and create possibilities. The person we are seeking will ideally bring at least 3 years of hunting experience in corporate Calgary with an exceptional track record of results. To succeed in this position you must be entrepreneurial, driven, personally motivated, and goal oriented attitude is a must! The person we are seeking will be truly motivated to drive revenue for this growing company.
We look forward to working with you. If this sounds like you please forward your resume and salary expectations in Word format to resume@executivesolutions.ca
Temporary Positions!
With Summer and Stamped finally here, we are looking for mature, eager, and high-energy individuals who are wanting the opportunity to make some extra cash.
With business on the rise, we have a variety of temporary clerical, reception, and data entry positions available in all areas of the City, all falling within regular business hours. Great incentives are available, ranging from free parking to weekends off! Wages range from $14/hr - $19/hr, depending on the responsibilities of the position.
If these opportunities interest you, and you are available immediately, please submit your resume in MS Word format to resume@executivesolutions.ca.