These are some of our current job postings. If you are interested in any of the positions below, please contact us by phone, in person, or email your resume to: resume@executivesolutions.ca.
Project Controller Engineering
Do you have experience in Project Controls and/or Engineering Project Management? Then we have the job for you! Our Client is an established engineering service company looking for a Project Controller. The ideal candidate will have knowledge in collecting, analyzing and presenting information into cost and schedule templates for the Project Manager. The person who best suits this position will also be a strong team player as they are one member of the project controls team.
Responsibilities:
Set up and maintain project controls from initiation to close
Routinely provides accurate cost and schedule reports for Project Manager
Notifies Project Manager of any deviations from scope, schedule and/or budget
Prepares change notices as required, tracks schedule and cost performance against baselines
Reviews and codes invoices for processing
Qualifications:
5+ years of experience in Project Controls
Relevant degree and/or diploma
Superb analytical, organization and problem solving skills
Excellent written and verbal communication
Outstanding skills in MS Excel
Knowledge of MS Projects and PMP would be a huge asset
Assistant Corporate Controller
Do you have ten or more years of accounting experience and are working towards your designation? We are looking for an Assistant Corporate Controller to do the following duties:
- Provide monthly, quarterly, and year-end analysis of financial statements
- Consolidate annual budget and quarterly forecasts
- Ensure reporting compliance with GAAP and IFRS
- All other duties as requested
To succeed in this role, you must have a solid understanding of Canadian GAAP and previous experience with consolidations. Company reporting, securities filings, Hyperion and SAP would be considered an asset.
Please forward your resume along with salary expectations in MS Word format to resume@executivesolutions.ca
HUMAN RESOURCES ADMINISTRATOR/GENERALIST
Are you looking for a career in H.R. but willing to start as an administrator? If so, we have the perfect temporary to permanent opportunity for you!
Our Client, a downtown oil and gas company is looking for an eager, conscientious and enthusiastic individual interested in using their human relations education and administration skills to assist and join their dynamic team!
Duties and Responsibilities Include:
Scheduling new staff and maintaining multiple calendar appointments
Supervising, conducting, training, coaching and evaluating documentation
Supporting the H.R. team
Maintaining the H.R. databases
Liaising with payroll, absence recording and holiday recording systems
Interpreting and analyzing information and reports such as criminal record checks
Assisting in recruitment duties such as screening candidates and resumes, conducting interviews and references also prepping all associated paperwork
Additional responsibilities may include filing, organizing and other administrative duties to assist the H.R. department. Senior computer software knowledge of Microsoft Word and Excel is an absolute must! The ideal candidate will have 5 to 8 years of experience in an H.R. administrative and/or generalist role.
If this is of interest to you and believe you meet the above qualifications, please submit your resume in confidence immediately as a Microsoft Word attached document to resume@executivesolutions.ca
Super Star Career Receptionist
Show us your talent!
We are thrilled to be on the hunt for a Super Star Career Receptionist. This ideal candidate will have a fabulous attitude, brilliant technical skills, superb communication and also a take charge character.
Responsibilities:
Front-line service to clients and guests
Answering multi-line telephone
Scheduling meetings and interviews
Administrative duties such as sorting and handing out mail, record keeping, filing and data entry
Qualifications:
Ten or more years in a reception or administrative role
Thrives while working under pressure all while maintaining an upbeat professional attitude
Adheres to policies and respects confidentiality
Whiz at Microsoft Word and Excel
If you are mature professional who is a confident and personable team player; we are looking for you! Send your resume to resume@executivesolutions.ca
Benefits Specialist Extraordinaire
Our client is in need of a Benefits Specialist to work in their Southwest office.
You will be accountable for managing retirement plans, pension plans, RRSPs, and deferred contribution plans. You will also be responsible for preparing year-end reports, performing periodic audits of all benefits remittances, and conduct reconciliation, analysis, and forecasting of ASO benefits, premiums, contributions, etc. This position is very heavy volume, so expertise with pension processes is a must!
To succeed in this role, you must possess a minimum of 3 to 5 years as an employee group benefits administrator, a Bachelors degree or accredited course certification (CEBS or CBP program) and a strong understanding of legislative requirements and general policies. You must also be bright, eager to learn, need to be quick on your feet, and have superb communication skills (both written and verbal). Attention to detail is crucial to excel in this role. Salary expectation for this position is in the range of 60K.
If you are an independent, highly organized, and enjoy a challenge, please forward your resume, along with salary expectations, in MS format to resume@executivesolutions.ca
Showroom Sales Coordinator
Our client is the number one supplier for retail and merchandizing supplies in Canada. They are currently seeking a Showroom Sales Coordinator with strong leadership qualities and possess ownership mentality. The successful candidate will go over and above to provide exceptional customer service. This dynamic person will need to service customers both in the showroom and on the phone; they will also be filling orders and helping people figure out solutions to their problems. If this is you, then send your resume to Executive Solutions at resume@executivesolutions.ca
Project Accountant
Executive Solutions has a client in the SW looking for a Project Accountant. The successful candidate will be responsible for ensuring all steps of project full cycle accounting activities are complete.
Duties will include:
Processing project accounts receivable and accounts payables
o Prepare billing and backup documentation
o Assist and respond to inquiries
Maintenance of project related Purchase Orders
Administer subcontract documentation
Effectively communicate with project manager
Set up new projects
File and mange project records
Ensure month end deadlines and reporting requirements are met
Review equipment internal billing to project
Journal entries as related to project
Identify and resolve inconsistencies and issues with project manager
Follow up for payment certification
Monitor cash and provide weekly cash request to Controller
Maintain monthly project financial forecast package
Individuals applying for this position should have 3 to 4 years of related accounting experience. SAP is a great asset to make you successful in this Project Accountant role. Dont miss out on this excellent opportunity, send your resume now to resume@executivesolutions.ca
Payroll Accountant
Payroll Accountant extraordinaire needed for one of our SW Clients. The ideal candidate will be responsible for all steps of full cycle accounting relating to payroll and benefit activities.
Main priorities would include:
Reviewing payroll register and resolving any issues that have been identified
Reviewing payroll and benefit related GL accounts and make necessary adjustments
Other Duties and Responsibilities:
Day to day accounting and financial reports of the division
Review travel and expense claims and resolve any issues identified
Prepare accurate monthly and quarterly division schedules and reports
Mange fixed assets, ensure accurate and up-to-date
Assist with various banking and cash management activities
Generate accurate monthly and quarterly project, department and division analysis in a timely manner
Assist with the preparation of monthly financial forecasts and annual budget
Ensure we are compliant with CSOX and IFRS including assisting with quarterly and annual audits
Assist Senior Accountant and Controller as required
Candidates who are applying to this position should be organized, have the ability to work alone and follow the procedures in place. Problem solving, accuracy and thoroughness are a must for the Payroll Accountant. Individuals applying for this role must have 3 to 4 year of experience in financial accounting as well as payroll and benefits experience, preferably in the construction industry. Having worked with SAP or a large scale ERP is very helpful for this position. All interested applicants may send their resume to resume@executivesolutions.ca
Accounts Payable Clerk
Looking for employment with a progressive and innovative construction leader? Wanting a company where there is a team-based approach that brings all client, consultants and contractors together as an equal entity? Then we have a place for you! Executive Solutions client is looking for an Accounts Payable Clerk whose responsibilities would include:
Processing Accounts Payable and/or sub-trade invoices which includes;
o Matching invoices to purchase orders, goods receipt or other information
o Accurate data entry into SAP
o Filing
Ensuring receipt of subcontracts, documentation and enforcement
Running cheques on a weekly and monthly basis
Receipt of payment and cash application to customers
Assist, respond, and clear vendor inquiries
Code, enter and paying all travel and expense claims
Time entry
Entering cash receipts
Assist the accounting team overall as needs arise
This detail-oriented, flexible individual will have 2 year of directly related experience as an accounting clerk. Having an accounting diploma or actively working towards an account related designation would be a great asset. As this client is in the SW, a car would be a preferred mode of transportation.
Property Management Administrator
If you are you looking for an administrative role within the Real Estate/Property Management industry then keep reading to learn more about this exciting opportunity. Our client requires an Intermediate Administrative Assistant to provide clerical support to the Property Management ream. This multifaceted role provides exposure to all aspects of property management including tenant services, marketing, operations, A/R, as well as A/P. To be successful in this position, you must possess impeccable planning and organizational skills, along with superior communication and problem-solving abilities.
Responsibilities:
Ensuring effective and efficient office operations
Maintaining departmental office supplies and equipment
Preparing all written documentation such as correspondence, reports, statements, expense reports, and agreement in a timely and accurate manner
Maintaining property/vendor/tenant files
Coordinating meetings
Answering/directing calls/faxes/e-mails/mail as well as communicating with tenants, visitors, and site staff in a courteous and professional manner
Processing purchase orders, work orders, and invoicing; tracking and dispatching of tenant specific requests
Assisting in preparation of Annual Budgets, Monthly Reports, and year-end adjustment billings
Following up on A/R, rent collection, as well as monitoring and reporting percentage rent
Recommending enhancements and improvements to ensure continual effectiveness and efficiency of department
Other duties as assigned
Qualifications:
Minimum 5 years related work experience, preferably in Real Estate/Property Management
Certificate or Diploma in Business/Office Administration
Thorough knowledge of administrative practices, office policies and procedures, business planning process, as well as correspondence and report writing
Advanced computer skills, particularly in Word and Excel
To be considered for this opportunity, do not delay and send your application to resume@executivesolutions.ca today!
Oil & Gas Administrative Assistant
We are looking for a dynamic Administrative Assistant with 5-8 years experience who is seeking a challenging and rewarding career in the oil & gas industry. Reporting to the General Manager of Land and Legal, you will be responsible for:
Creating new files for mineral, contract and surface as necessary
Booking boardroom meeting and sending out notices
Maintaining weekly schedules
Maintenance of legal invoices and correspondence
Coding and approving invoices in the online accounting system, directing invoices to the appropriate individual for approvals
Arrangement of travel for the department, working with representative at travel agency to book flights, hotels and vehicle rentals
Preparation of Land Sale Summary report after successful bids
Cheque requisitions for donations, course registrations and membership fees
General office duties such as sending and receiving mail, couriers and faxes; office equipment maintenance; and ordering department stationary supplies
You dont want to miss this opportunity! Please send your resume to resume@executivesolutions.ca
Payroll Manager
Our client is currently seeking a Senior Payroll Manager to join their team.
In this role you will be responsible for:
Ensuring all payroll activities comply with company and government policies
Maintain vacation accruals, sick and banked time
Coordinate and contribute to policy and procedure development processes
Ensuring payroll preparation and input is processed in an accurate and timely matter
Providing pay and benefit information in a friendly and helpful matter
Maintenance of all employee personnel files, ensuring they are kept in an orderly and confidential manner
Preparation of monthly reconciliations
As the ideal candidate you will be knowledgeable in vacation accruals, Workers Compensation, Union payrolls and have experience in dealing with burden calculations and project costing. You will possess a professional payroll designation and have a minimum of 4 years experience managing a payroll team. Knowledge of SAP and current legislation related to Payroll and Human resources is required.
This is an excellent opportunity with an innovative and progressive company that offers a variety of benefits and incentives. Please contact us for a more detailed job description.
Receptionist/Marketing Coordinator
We are seeking an enthusiastic and personable Receptionist for our high-end, specialty retail client located in the Beltline. In this role you will be responsible for:
Greeting people coming into the office and directing them to the appropriate contacts or services
Providing information in person and by phone
Performing clerical duties and maintaining front desk security and access lists
Operating a switchboard telephone system to answer, screen and forward calls
General clerical duties such as typing, filing and making travel arrangements
We are looking for individuals who want to contribute to an organization that is dedicated to quality. This is an excellent opportunity to join a youthful and vibrant family owned and world-renowned company!
Inside Sales/Customer Service
Our client, located in the Foothills Industrial Park, is seeking an enthusiastic individual with a strong customer service background to join their team on a temporary basis. In this role you will be responsible for providing sales and administrative support to the General Manager. The ideal candidate will have experience in retail, inventory or merchandising. Experience with Business Visions software would be an asset.
This is an excellent opportunity for growth and the potential to go long-term for the right individual.
Accounts Receivable/Collections Clerk
Our client, a leading supplier to the construction industry, is seeking an Accounts Receivable/Collections Clerk for located in the South East. As the ideal candidate you will have 2-5 years experience, preferably in the construction industry, and have knowledge in performing change orders, hold-backs, contract billings and progress billings. Experience with Timberline is an asset. This position will begin immediately and would be on an ongoing basis.
Senior Accountant
Our client, a S.E. Service company, is seeking a Senior Accountant who will be responsible for applying accounting principles and procedures to analyze financial information, prepare accurate and timely financial reports and statements and ensure appropriate accounting control procedures.
This is a full cycle, hands on position encompassing a broad scope of duties including:
A/P, A/R, Payroll, Purchasing, Inventory, Monthly Financials & Quarterly Reporting, Year End, Cash flow/Cash Management, Budgets.
This is an excellent opportunity with a progressive and dynamic organization.
10 years min. experience required.
Please submit your resume to resume@executivesolutions.ca
Accounting Assistant
We are seeking an Accounting Assistant for our client located in South Calgary to start immediately. As the ideal candidate you will have 2-4 years experience assisting in an accounting department as well as knowledge of Timberline software. The ability to work independently as well as strong communication and data entry skills is a must. This position will be on a temporary basis and is an excellent opportunity to make some extra cash before the holidays.
Regulatory/Legal Affairs Administrator
Our client, one the worlds leading international oil and gas companies, is seeking an Administrator for their Regulatory Affairs department. The ideal candidate will have a minimum of 5 years experience directly related to energy with a primary focus on regulatory, commercial, transportation or legal. A practical knowledge of North American pipeline infrastructure, tolls and tariffs is an asset.
In this role you will be responsible for, but not limited to:
Attending meeting and preparing minutes
Summarizing and organizing filings
Providing support through the hearing process
Dealing with regulators such as NEB, ERCB, AUC, TSSA, etc.
You will be a self starter with the ability to work in a busy team environment and have the flexibility to prioritize tasks with competing and short deadlines.
Contracts Administrator
Our client, a progressive and innovative construction company, is seeking a Contracts Administrator to join their team. Reporting to the Project Manager, the successful candidate will:
Assume responsibility for the documentation, change management and communications on assigned project(s);
Work closely with the project manager, estimator, superintendent and other members of the project team such that the project priorities with respect to schedule, performance and costs are achieved;
Liaison with the client, design consultants, trade contractors and suppliers on a regular basis to ensure timely availability of technical information for tender documents and continued construction progress;
Complete project administration for preconstruction, construction and post-construction services, including: documentation preparation, tracking, and distribution;
Preparation of all contract documents in accordance with company standards;
Project/contract administration including but not limited to:
o Project setup;
o Documentation of all project meetings;
o Preparation of bid documents including specifications;
o Sub-trade tendering;
o Bid clarification meetings;
o Bid summaries and recommendations;
o Preparation, processing and execution of prime contract and subcontract documents (ready for review and approval) in accordance with company and client requirements and standards;
o Quality control documentation;
o All project communications;
o Purchase order administration;
o SAP data input for change management and subcontract management;
o Change management: change orders (ready for review and approval), requests for information, site instructions, etc.;
o Maintain logs on correspondence, change requests, requests from subcontractors, contract amendments and notices;
o Submittals: expediting review and approval of shop drawings, product sheets, operation manuals, and other related documents;
o Document management and control including conformance to company standards;
o Filing and archiving of project documents (electronic and paper);
o Project closeout and archiving activities, logs, and transmittals;
Work closely with the project manager and site superintendent to ensure risks related to project documents are minimized;
Be ultimately responsible for all project and contract administration required to successfully execute and deliver the project(s);
Develop and maintain positive relationships with clients, consultants, trade contractors, suppliers and employees
The successful candidate will have completed post-secondary education in construction management, project management, or pursued self-directed continuing education in a similar field (e.g. BA, BSc, CET, Engineering (EIT), DEC, PMAC, CCCM). You will possess a minimum of 5 years of experience in the capacity of contract administrator in the construction, engineering, or EPC industry.
This is the ideal opportunity for an assertive and results oriented individual who seeks a challenge in a high energy environment. If you have direct contract administration experience, this is the position for you!
Please apply to resume@executivesolutions.ca
Merchandising Administrative Assistant
Our client, located in the Foothills Industrial Park, is seeking an enthusiastic Inside Sales Coordinator to join their team on a temporary basis. In this role you will be responsible for providing sales and administrative support to the General Manager. The ideal candidate will have strong customer service skills as well as a background in retail or merchandising. Experience with Business Visions software is an asset.
Payroll Clerk
Our client is recognized for their expertise in construction management and they are currently seeking an enthusiastic Payroll Clerk to join their team.
Reporting to the Payroll & Benefits Manager, the successful candidate will assist in processing a timely, accurate payroll into the payroll system. Responsibilities will include:
Assist with the successful execution of the payroll using SAP software;
Ensure compliance with policies, procedures, union and regulatory requirements;
Maintain vacation, sick and banked overtime records and accruals for all payroll groups;
Effectively manage all employee changes such as new hires, terminations, resignations and salary adjustments;
Provide outstanding service to all employees and external contacts;
Observe and respect the confidentiality of Payroll / HR information;
Reconciliation of payroll account as required;
Maintain all employee personnel files, ensuring all pay and benefit information is kept strictly confidential, records are maintained in an orderly manner and are adequately protected from unauthorized access or loss;
Provide a superior level of customer service to all internal and external customers.
This position requires 3-5 years of payroll experience preferably in the construction industry. Good analytical and problem solving skills with the ability to deal with confidential information with a high degree of diplomacy. Completion of a CPA designation or current enrolment in a CPA program is desirable. SAP experience is required.
Please send resumes to resume@executivesolutions.ca
Accounting/Administration
Our client is looking for an accounting assistant on a temporary basis. The position will include filing, data entry in various databases, invoicing, and some accounting work. If you are a student looking for accounting experience, but already have office experience, this is a perfect position for you!
Please email your resume to resume@executivesolutions.ca
Proposal Assistant - Engineering
Working in conjunction with the Proposals Team, the candidate will serve as the support person for the preparation of pre-qualifications, and proposals. Providing corporate and project specific background data, and organizing the assembly of the proposal or prequalification documents for clients.
The successful candidate will compile, arrange, edit and organize written & graphic material supplied by groups to meet pursuit requirements.
Provide and distribute proposal material at review meetings and act as meeting scribe.
Submission of materials to clients.
Advise support departments of anticipated needs and production schedules. Arrange for necessary support including conference rooms, work areas, supplies, materials, ect.
REQUIREMENTS:
3-5 years of work experience in the engineering environment.
Advanced proficiency in Microsoft Office suite.
Familiarity with graphics programs, desktop publishing, and scanning/photo software.
Must be able to multi-task and set priorities based on deadlines.
Must have the flexibility to meet the challenges of fluctuating workloads and multiple assignments with tight deadlines that may require non-standard work hours.
Must have the ability to pay close attention to detail and present good planning, organizational and time management skills.
A strong work ethic and positive attitude are essential.
Temporary Positions!
As the economy picks up our clients are looking for mature, eager, and high-energy professional individuals who are looking for temporary personnel primarily in reception. We have positions available in all areas of the City. Wages range from $14/hr - $20/hr, depending on the responsibilities of the position. It is a MUST that all potential candidates have at least one year of office experience and stellar references. Also, all candidates must have at least intermediate level Microsoft Office experience.
If these opportunities interest you, and you are available immediately, please submit your resume to resume@executivesolutions.ca.
Payroll Coordinator
Our client, a large downtown company, requires an additional team member in their payroll department to help with administration. This is a fast paced, heavy volume position that requires strong attention to detail and the ability to multi-task and prioritize. If you are looking to grow and expand your experience and knowledge in the payroll/HR/accounting areas and enjoy a vast scope of duties this is the job for you!
Please apply in confidence to resume@executivesolutions.ca
Senior Administrative Assistant
Our client, an engineering firm with locations in South and D/T Calgary, is getting busier and requires additional administrative help to join their team. They are specifically looking for a senior level administrative assistant with engineering/O&G project administration experience. The ideal candidate must have an intermediate/senior level of knowledge of Microsoft Word and Excel. Responsibilities will include prioritizing work on multiple projects while maintaining strong attention to detail in a fast paced office environment.
If you meet the qualification this position requires, please forward your application to resume@executivesolutions.ca as soon as possible. We thank all applicants, however only candidates with suitable experience will be contacted.
Senior Administrative Assistant Temp
We have two available positions for senior level administrative assistants with advanced computer skills and previous engineering/project/O&G administrative experience. Candidate must be able to multitask in a fast-paced environment with ever changing priorities. If you have what it takes to be successful in this role, please send your application immediately to resume@execustivesolutions.ca!
Intermediate Project Administrative Assistant
Our client is a large engineering company located in South Calgary and in search of an experienced Project Administrative Assistant. This position will be responsible for providing full administrative support to the administrative lead and project team.
Responsibilities:
Admin duties such as filing, scanning, photocopying, formatting and issuing documents, e-mail distribution, booking travel, etc.
Set up and maintain project files and documentation
Coordinate project meeting schedule, book meeting rooms, make catering arrangements, as well as update and distribute meeting minutes, weekly/monthly reports, and project letters
Liaise with Office Services on project moves, facility and building issues, project communication, building/floor access cards, floor plans, parking passes, phone access and phone co-ordination
Manage office supply requests and replenish copy center with supplies and paper
Perform other administrative duties as required
Qualifications:
3-5 years of project administration experience is required
Superior skills in MS Word, Excel, PowerPoint, outlook, as well as Adobe Acrobat Professional
Strong formatting and proof-reading skills
Ability to multi-task and stay organized is a fast-paced environment
Team player with a positive attitude and energetic and motivated demeanor
Flexible and capable of working under pressure and tight deadlines
If you have what it takes to a success in this role then please send you application immediately to resume@executivesolutions.ca.
Intermediate Administrative Assistant - Contract
Our client is a land and property development company located near Mount Royal University, and is in need of an Intermediate Administrative Assistant. This position is a 6 month contract, with the possibility of becoming permanent, and will provide senior level support to the executive team, as well as oversee general administrative office functions. The suitable candidate must be professional, reliable and self motivated with a customer service oriented approach. Ability to maintain confidentiality and be discreet is a must.
Responsibilities include:
Scheduling meetings, managing calendars, making travel arrangements, preparing expense reports, creating documents/e-mails from handwritten copy or as dictated, preparing PowerPoint presentations, maintaining electronic contact database, etc.
Acting as the Administrative Team Lead, including directing and supervising Administrative Assistant/Receptionist and providing back-up for the position when required
Updating and overseeing records management system functions such as TRIM, digital photo files, network files, etc.
Assisting with preparation of Engineering/Consulting Contracts and Sales Agreement Abstracts
Coordinating event planning and maintaining promotional merchandise inventory
Performing office management tasks such as managing Attendance Records for HR purposes, liaising with head office regarding HR matters and corporate initiatives, reconciling and maintaining petty cash, coordinating staff meetings, overseeing office security functions (ie. issuing keys and parking permits), handling incoming website inquiries, and performing other tasks as required
Qualifications:
Minimum of five years administrative experience at a senior level
Post secondary education in Business Administration, or equivalent work experience
Intermediate knowledge of computer software programs such as Word, Excel, PowerPoint Outlook, and Internet Explorer; proficiency in Acrobat and Photoshop an asset
Preference will be given to candidates with experience in real estate planning and development, event planning, as well as those with an understanding of contracts and legal agreements
Superior verbal and written communication skills, including strong grammar and proofreading abilities
Strong organizational and time management skills, combined with the ability to prioritize tasks and projects while being subjected to constant interruptions; strong problem solving and multitasking abilities
If you would like to be considered for this position please e-mail your application to resume@executivesolutions.ca right away. We are looking to fill this position as soon as possible so do not delay or this great opportunity could pass you by!
Payroll and Benefits Administrator
Our client is in search of an experienced Payroll and Benefits Administrator to join their team. This position will be responsible for the accurate and efficient maintenance and processing of the semi-monthly payroll, as well as benefit program administration.
Responsibilities:
Processing hourly and salaried payroll on a semi-monthly basis including entering timesheet data, calculation of over time, calculation of mandatory and voluntary deductions, etc.
Updating the payroll system to reflect new hires, terminations, as well as wage and salary adjustments
Completing payroll journal entries, account balancing, and required reports
Preparing T4s and other year-end requirements
Documenting and implementing payroll processes; ensuring efficient and up to date payroll procedures
Administration of company benefit programs including extended health, dental, life and retirement; WCB administration
Updating and maintaining employee files; vacation tracking
Provide assistance to employees regarding payroll and benefit inquires
Qualifications:
Minimum of 3 years computerized payroll processing experience, combined with administrative human resource experience
Completion of PCP designation or current enrolment in PCP program is desirable
Strong knowledge of employment standards and legislation is an absolute must
Working knowledge of Ceridian is an asset; high level proficiency in MS Word, Excel PowerPoint, and Outlook is required
Proven ability to maintain confidentiality and meet strict deadlines
Able to be flexible and a team player while working with people of diverse disciplines, backgrounds and cultures
Superior attention to detail, accuracy and organizational skills
If you are looking for an exciting career opportunity where you can grow and further your skills, then send your application to resume@executivesolutions.ca as soon as possible.
Data Entry
On behalf of our Downtown client we are looking for Data Entry Specialists. This position will be a two month term. The ideal candidate will possess 2+ years of data entry and filing experience combined with a high accuracy rate in alpha/numeric. Min of 8,000 key strokes /hr required. The candidate will have strong attention to detail, excellent written and verbal communication skills.
If you have the required skills and excellent references needed to fill this position apply for this job today! Please send your application to resume@executivesolutions.ca as soon as possible.
Intermediate Administrative Assistant
If you are you looking for an administrative role within the Real Estate/Property Management industry then keep reading to learn more about this exciting opportunity. Our client requires an Intermediate Administrative Assistant to provide clerical support to the Property Management ream. This multifaceted role provides exposure to all aspects of property management including tenant services, marketing, operations, A/R, as well as A/P. To be successful in this position, you must possess impeccable planning and organizational skills, along with superior communication and problem-solving abilities.
Responsibilities:
Ensuring effective and efficient office operations
Maintaining departmental office supplies and equipment
Preparing all written documentation such as correspondence, reports, statements, expense reports, and agreement in a timely and accurate manner
Maintaining property/vendor/tenant files
Coordinating meetings
Answering/directing calls/faxes/e-mails/mail as well as communicating with tenants, visitors, and site staff in a courteous and professional manner
Processing purchase orders, work orders, and invoicing; tracking and dispatching of tenant specific requests
Assisting in preparation of Annual Budgets, Monthly Reports, and year-end adjustment billings
Following up on A/R, rent collection, as well as monitoring and reporting percentage rent
Recommending enhancements and improvements to ensure continual effectiveness and efficiency of department
Other duties as assigned
Qualifications:
Minimum 5 years related work experience, preferably in Real Estate/Property Management
Certificate or Diploma in Business/Office Administration
Thorough knowledge of administrative practices, office policies and procedures, business planning process, as well as correspondence and report writing
Advanced computer skills, particularly in Word and Excel
To be considered for this opportunity, do not delay and send your application to resume@executivesolutions.ca today!
O&G A/P Clerk
We are in search of a candidate who possesses A/P experience in the O&G industry, and is familiar with capital invoice coding. This role is primarily responsible for operational invoice to AFE coding and verification. The ideal candidate will have superior attention to detail as well as the ability to problem-solve and be resourceful. Familiarity with O&G operations is a must. Experience with Qbyte and Powervision software is a definite asset.
This is an excellent opportunity to further your career in the O&G industry. If possess the necessary qualifications that this role requires, please submit your application to resume@executivesolutions.ca.
Project Administrator
Our client is a top leader in the construction industry and requires a Project Assistant who will be responsible for all project document preparation and tracking. The PA will work in a close team environment with the Project Manager, Project Coordinators, Superintendent, and other team members to ensure that project goals are achieved efficiently and on schedule. PA will help maintain effective communication with external stakeholders to create positive relationships.
The individual will be required to work as part of a team in a fast-paced, high-demand project environment. This role requires great attention to detail in order to make sense out of non-sense.
Responsibilities:
Project administration including preparation, processing, and tracking all contract and subcontract documents, communication documents, reports, orders, information requests, operation manuals, etc.
Coordinating information to external stakeholders as required
Filing and archiving project documents
Arranging project meetings and travel arrangements
Managing office duties such as coordinating mail distribution and couriers, ordering office supplies, issuing internal office communications
Qualifications:
Minimum 5 years experience in project administration with construction, engineering, architectural/design firms
Post secondary education in business administration, or equivalent amount of work experience
Knowledge of Microsoft Word, Excel, and PowerPoint
Able to work as part of a team, as well as independently, under strict deadlines
Adaptable and able to manage conflicting priorities
Excellent communication and organization skills
High standard of professional ethics and integrity
This is an exciting opportunity to work with an amazing team for a progressive construction company. Business levels are picking up quickly and an additional member is required immediately to meet demands. If your background matches this description, send your resume to resume@executivesolutions.ca ASAP!
Administrative Assistant/Receptionist
Our client, a progressive global oil and gas service company, is seeking a corporate level Receptionist to represent their company as the first point of contact. As a well-presented and self-motivated individual, the Receptionist will provide unparalleled customer services to internal and external customers.
Responsibilities:
Receive and welcome visitors in a professional and courteous manner
Answer and direct calls in a pleasant, professional and timely manner
Facilitate the distribution of security access cards and administer the security access system
Order business cards when requested
Receive/send courier packages and mail
Travel coordination and consolidation of employee expense reports
Place office service calls and ensure timely follow-up
Maintain telephone directories
Order and stock supply room, maintain kitchen and boardroom
Ensure reception area and boardroom portray a professional image
Schedule conference rooms and prepare boardrooms for meetings
Coordinate with catering companies for meals and refreshments, as required
Provide general administrative support as required (typing, data entry, photocopying and binding books)
Perform other assigned duties as required
Qualifications:
Two or more years of reception and administrative support experience within a fast-paced corporate environment
Intermediate level proficiency in Microsoft Office Suite, particularly Excel and Word
Superior verbal and written communication skills, with excellent comprehension of the English language
Ability to work well under pressure, while maintaining a positive attitude and strong work ethic
Excellent customer service and interpersonal skills
Reporting to the Executive Assistant, this is an exciting opportunity to work with a rapidly growing and innovative company. Please apply to this position by sending your application to resume@executivesolutions.ca as soon as possible.
TEMPS, TEMPS, TEMPS!!
We are in need of temporary employees ($14-20/hr) for reception, clerical and administrative assignments (1-2 weeks+). If you need extra $$ and have previous office experience, as well as a professional phone manner and attitude, please send your resume ASAP to resume@executivesolutions.ca or call us immediately at (403)269-6979!